Can A Tender Submission Include A Film?

Yes, a tender submission can include a film, but only if the purchaser’s tender documents and portal permit audiovisual attachments. This article sets out what the studio can supply, what it has not published, and what to get from the buyer in writing before you include a film.

Why a film may be allowed

Whether a film can be part of the formal tender package is set by the purchaser's tender documents and the portal they use. Aggregator listings do not carry submission rules. Before you prepare any audiovisual material, download the purchaser documents and read the list of permitted attachments, the scoring criteria, and any file instructions the pack includes.

Short answer. A film can be submitted as evidence; whether it stands as the formal bid document depends on how evaluators treat attachments. The studio explains what it delivers and how it makes it, not how every buyer will accept files, so do not assume a film will be treated as the bid unless the tender rules say so.

If a buyer permits a film, choose the delivery route the buyer expects: upload to the portal, provide an external stream link, or deliver a copy on site. Each route changes reviewer behaviour and security risks, and some portals will not accept large files, so plan the route and the file types the pack allows.

What we can supply for a tender

We deliver colour graded masters with logo lock ups in the aspect ratios and formats agreed at the brief. Those masters are the files you would attach, or link, when a tender allows audiovisual examples. See the services page to understand our deliverables and to plan formats at the brief.

Every sequence is broken into directed shot sheets before a single frame is generated, and versions are produced so reviewers can compare them side by side. The result is directed material rather than an assembled cut, which matters if a tender asks for something composed for a particular frame or language rather than a crop of a wide master.

The same pipeline runs on every project, and every production is directed by the studio's creative director from first prompt to master delivery. We work in English and German with frame accurate lip sync so a campaign can run in more than one language without recasting and refilming. Use the brief form to specify languages and formats before you bid.

What we have not published about tender rules

The studio has not published guidance on specific procurement portals, or on whether a particular buyer will accept a film file, an external link, or an on site upload as part of a formal submission. Those decisions sit with the purchaser and their system, and they can vary from one procurement to the next.

Our responsible production page names where practice is not yet written down as policy. Gaps include per file provenance metadata and the absence of a standard retention rule for supplied files, so tender teams should not assume the studio follows a published portal policy.

Production runs on third party platforms and each of those has its own licence terms that affect what a client may do with a finished piece. Where a platform licence would alter how a client can use a master, that belongs in the project agreement rather than being assumed from this page.

Rights, clearances and the wording you should ask for

Rights language is where bidders and buyers often misalign. Music, likeness and platform licence terms are different rights situations, and a track that is fine for an internal review is not automatically fine for a paid campaign. Put any rights the buyer requires into the tender contract rather than assuming evaluation use covers it.

If you submit a sample film, have the buyer say whether the copy is for evaluation only, for short term display, or whether they expect assignment of rights if the work will be used in the contract. Getting that on the record avoids a common source of dispute.

Where a sample includes a real person's likeness or voice, documented permission must be in hand before production rather than after. For a tender, either supply a licence that covers evaluator use or include the permissions you already hold, and record the exact wording in the submission.

Practical file and delivery checks to make with the buyer

Check which file types and codecs the buyer accepts, whether external streaming links are allowed, and what maximum file size the portal will take. The studio has not published any rule about acceptable tender file formats, so this is a technical question the purchaser must answer in the tender pack.

Also clarify where the buyer wants any rights statements to appear in the submission and whether evaluators will watch embedded files in the portal or follow external links. Some procurements block large uploads or disallow third party streaming, and those measures determine how you present examples.

If confidentiality, an embargo or restricted access is needed, find out who will store supplied footage, who can access it, and how it will be deleted. Because there is no standard retention rule yet, make any storage or deletion requirement part of the tender paperwork.

If the tender rules are silent, what to put in writing

When a tender pack is silent about films, require a written addendum or an email that says exactly what file they will accept and how they will treat it in the evaluation. Do not submit a film without a clear statement that it counts as part of the bid and an explicit note of how rights in that sample are handled.

Also insist on a written acknowledgement of the intended use of any sample, whether for evaluation only, short term display, or campaign use. If the buyer will publish or reuse the sample, make the period, territory and scope explicit in the wording they provide.

If a tender asks for a price, remember the studio prices a project from the brief and confirms it in writing before anything starts. Use the studio's brief form to collect the information we need and try the Every Market Calculator so you see how languages and formats add up before you ask for a formal figure.

Sources

• Pipeline runs on every project: https://www.vsnry-motion.com/method, read 2 October 2026.
• Shot sheets before generation: https://www.vsnry-motion.com/method, read 2 October 2026.
• Deliverables include colour graded masters: https://www.vsnry-motion.com/services, read 2 October 2026.
• Languages and frame accurate lip sync: https://www.vsnry-motion.com/services, read 2 October 2026.
• Projects priced from the brief: https://www.vsnry-motion.com/services, read 2 October 2026.
• Calculator excludes studio fee: https://www.vsnry-motion.com/services, read 2 October 2026.
• Likeness needs documented permission: https://www.vsnry-motion.com/responsible-ai-production, read 2 October 2026.
• Client assets used only for that client: https://www.vsnry-motion.com/responsible-ai-production, read 2 October 2026.
• Brief form and 24 hour reply: https://www.vsnry-motion.com/brief, read 2 October 2026.